Key dates

  • Abstract submission deadline:
    27 May 2015
  • Abstract submission deadline (poster only):
    4 August 2015
  • Early registration deadline:
    4 August 2015
  • Online accommodation booking deadline:
    10 August 2015
  • Registration deadline:
    1 September 2015

Links

Information for presenters

Oral presentations

Presenters are asked to prepare their talks to match the allocated times which will be rigidly enforced. Presenters should allow time for both a formal presentations and questions within the time allocated in the programme. As a guide, contributed oral presenters should allow 15 minutes for the formal presentation and up to 5 minutes for questions.

The lecture theatre is equipped with the following audio-visual equipment:

  • Data Projector
  • Screen
  • PC or laptop with Windows XP
  • Remote mouse/laser pointer
  • Lectern and microphone
  • Lapel and/or hand-held radio microphones

If you require any additional equipment, please e-mail joanne.hemstock@iop.org

Speakers are requested to bring their presentation on a USB memory stick in either Office 2010 powerpoint or .pdf format and preload it onto the PC/laptop located in the lecture theatre. Speakers should save their presentation into the appropriate pre-named session folders pre-set on the desktop and files should be saved by speakers surname and initial.

To optimise compatibility, particularly for the inclusion of multimedia components, speakers should include the original files so that it can be re-embedded if necessary. Direct connection of personal laptops (with set up in the break prior to the corresponding session) is an acceptable, but not preferred alternative. Mac users should ensure that they bring the correct connection cable (VGA) with them.

The electrical current in the UK is 230v AC and 3 pin plug sockets. If you need an adapter, please bring one with you. Adaptors can be purchased from the airport.

The lecture theatre is reasonably large, so speakers should use a minimum 16-point font size in PowerPoint slides to ensure legibility.

Poster presentations

Posters will be on display in the Atrium with dedicated poster session/s as scheduled in the programme. During the poster sessions, presenting authors are asked to stand close to their boards to answer questions and facilitate discussions on their work.

If you are presenting a poster please ensure that you display your poster on the board number that matches your poster number in the programme. Posters can be mounted from 11:30 on Tuesday 8 September and must be removed by 14:00 on Thursday 10 September. Fixing material will be supplied.

Posters must be no larger than A0 in size (118.9 x 84.1cm / 46.8 x 33.1 inches), in a portrait format. If your poster does not fit within these dimensions, we cannot guarantee it will be displayed. 

Posters are a visual presentation of your research and as such we recommend that you use schematic diagrams, graphs and tables, where possible, rather than just text. Please use an appropriate sized font so the information is legible at a distance of 1 metre. 

Your poster should include the title, author's name, and affiliations with the presenting author underlined. We recommend that this information is placed top centre of the page. For the poster, we recommend that you include an abstract, method section, results section and a conclusion or summary. You might also want to list key references or acknowledgements. If you decide to structure your paper differently, please ensure you format the poster with clear headings and keep text to a minimum.

Flash poster presentations

As well as a poster presentation, selected flash poster presenters will have the opportunity to give a short overview of their poster as part of the oral programme in the lecture theatre. Flash poster presentations should be no longer than 4 minutes. The purpose of a flash poster presentation is to explain the key ideas of your work in order to spark the audience's interest and to encourage them to visit your poster. The flash presentation should not contain your entire poster. To keep your flash presentation less than four minutes, we recommend that you use no more than three PowerPoint slides.